Programs and forms

Each program has its own application form
Staff add, reuse, and arrange application form fields
With Zivtech's setup and training, staff change forms and statuses without a developer
Application form sections appear according to the user's role and the application's status
Application fields appear or hide based on other answers
Staff mark application fields required for submission
Staff edit application field labels and help text
Staff publish program pages, frequently asked questions, news, deadlines, and lists of past awards

Cycles

Application cycles open and close automatically on the dates staff set
At cycle close, unfinished applications move to a staff-selected status with a logged reason
Staff set each organization's application limit per cycle

Staff accept or decline new registrations with templated emails, or applicants register through an invitation
Organizations have several members, and applicants can belong to and switch between several organizations
Organization profiles include financial information and fiscal-sponsor relationships, with tax ID formatting and sponsor list imports
Applicants complete forms in sections, save incomplete drafts, recover autosaved work, and preview applications before submitting
Applicants attach files and images to applications
Applicants add audio recordings and video links to applications
Applicants enter income and expenses by year, separating actual and projected figures
Applicants see application statuses on their dashboard and edit submitted applications when the status allows it

Staff define application statuses with applicant edit rules, notification emails, an award flag, and a color
Each application status can have an email that ApplyCycle sends automatically when applications enter that status
Staff email applicants in bulk using templates with application-detail placeholders, CC, BCC, and preview text

Staff filter the application table by status, cycle, program, and year
Staff edit application IDs, award amounts, panelists, and statuses directly in the application table
Staff change application statuses, change panelists, assign panels, and send templated email in bulk
Staff see the organization's previous applications and award totals on each application
Staff import application and payment data from comma-separated values (CSV) files
Staff compare application revisions and restore earlier versions
Staff can view the site as a given applicant when helping with a problem

Staff add applications and panelists to a panel, and ApplyCycle assigns those panelists to each application
Panelists find their assigned applications on one page, filtered by cycle and review status
Panelists see the applications assigned to them
Panelists move between applications with next, previous, and jump controls in the reading pane
Each panelist gives one score per application and can mark it reviewed
Staff see each panelist's score, who has finished, and the minimum, maximum, and average scores
Panelists comment in threads, and each comment is marked for the panel or for staff only
Panelists play audio recordings and linked videos inside the application

Staff record payment amounts, types, dates, and statuses: unpaid, paid, received, returned, or not received
Payment columns appear in application views, and staff export payee lists
Organizations can view their own payments

ApplyCycle is built on Drupal
ApplyCycle supports languages other than English
Zivtech applies security updates roughly monthly
Staff change the site's logo, colors, menus, contact form, and registration domain restrictions
ApplyCycle includes spam controls, disposable-email blocking, and password policies
ApplyCycle has no built-in integrations, but most Drupal integrations are available on request
Zivtech scopes and quotes each integration during setup, separately from the setup fee

ApplyCycle does not include grant agreements, progress reports, or multi-year disbursement schedules.

ApplyCycle records one score per panelist, with no weighted rubrics or blind review.

ApplyCycle is not SOC 2 certified.